With Niels Buch Leander, Vice President R&D, Advisory Director at NNIT
Veeva’s Vault Safety Suite represents a new generation of safety systems for the life sciences industry. And to maximize the benefits of this new technology, companies need to think differently and adjust their old procedures.
Compared to traditional on-premise safety systems, Veeva Vault Safety Suite provides strong options for scalability, automation, signal detection and master data management. In addition, Vault Safety Suite is usually much faster to implement and can be up and running in 18 to 36 weeks, depending on your choice of features and the complexity of your organization and IT landscape.
When implementing Veeva Vault Safety Suite, you should be prepared to adjust your business processes, especially if you are coming from a legacy system. In the experience of Niels Buch Leander, Vice President R&D, the right mindset can make a substantial difference in how quickly organizations can realize a satisfactory return on investment with Veeva Vault Safety Suite.
– I always ask clients who are considering Veeva Vault Safety, “Are you ready to change?” Veeva Vault Safety Suite is a great tool, but it is important to plan carefully to achieve the optimal results. You need to be a bit more proactive and know how to avoid making common errors during both implementation and use, such as neglecting good data governance, says Niels Buch Leander.
Templates enable quick configuration
Veeva Vault Safety Suite can be relevant for all life science organizations, and very fast to implement. There are just a few factors and characteristics you need to consider and prioritized as you plan for your implementation and rollout.
– Veeva Vault Safety is a perfect match for most life sciences companies. It is not a 100% plug and play solution, as some specific features and options require configuration to tweak the app to the customer’s specific environment, but that can be done very quickly, Niels Buch Leander explains and continues:
– One of the key benefits of Veeva’s Vault Safety is that it can implemented very quickly using industry best practices and pre-configured templates. By example, NNIT recently partner with Veeva to assist one of our pharma clients with implementation including user training and organizational change management. While using Veeva’s standard implementation and configuration templates, we were able to complete the project from start to finish in just 18 weeks.
Keep up with constant improvements
Veeva is continuously working to optimize Vault Safety Suite, and users can expect regular updates with new features and improvements. This underlines the importance of being prepared, both in terms of keeping your system validated, but also to adapt your organization to take advantage of the new options.
– Veeva does their best to ensure that updates are automated and optimized out of the box. This means that there is an opportunity to reduce manual tasks and optimize workflows, if you are ready to adjust your procedures, says Niels Buch Leander.
“I always ask clients who are considering Veeva Vault Safety, “Are you ready to change?” Veeva Vault Safety is a great tool, but it is important to manage your expectations and plan carefully to achieve the optimal results.”
– Niels Buch Leander, Vice President R&D at NNIT
Valuable lessons about Veeva Vault Safety
As a leading Veeva partner, NNIT has participated in more than 450 completed Veeva projects. We know that aligning the whole organization with a new paradigm of continuous improvement is essential for success.
Some of our lessons learned about Veeva Vault Safety include:
- Great for meeting the latest standards: Veeva Vault Safety Suite has been designed with the ICH’s latest E2B (R3) standard for electronic transmission of individual case safety reports (ICSRs) in mind. This makes handling signal detection and master data management significantly easier.
- Some settings require configuration: Some minor configuration may be needed to achieve the maximum value of Veeva Vault Safety Suite. For example, reporting to regulatory agencies outside the United States and Europe must be set up manually. The same is true for periodic reporting, reporting templates, expectedness calculation, automations and gateways.
- Multiple integration options: Veeva Vault Safety Suite has many options for integration with other Veeva Vault Suites such as Vault RIM Suite, Vault Quality Suite and Vault Clinical Suite. In most cases, it is advisable to consult an experienced integration partner like NNIT to ensure that the function optimally.
- Plan for upcoming features: Veeva Vault Safety Suite is under continuous improvement. Pay attention to announced new features and consider allying with a partner to ensure continuous data optimization and a deeper understanding of the Vault Safety Database Structure.
