NNIT Lifesciences28
Quality Management

Fast Track to a Process-Oriented Document Management System

By applying a process-centric framework, organizations can connect departments, facilitate standardization and harmonization, and increase user adoption while leveraging data and business insights. With AI automation you will reduce the time and effort required to achieve these objectives.

Document management is a common challenge in the life science industry. Most pharmaceutical companies store thousands of documents on platforms like Veeva Vault. Documents like work instructions and standard operating procedures (SOPs) touch upon all GxP-related business processes and are applied across the entire organization.

Key challenges and root causes of poor document management are tied to the lack of structure and governance and inconsistency. These deficiencies  can lead to inefficiencies, errors, and compliance risks, ultimately impacting the organization’s bottom line.

The NNIT approach with best practices

NNIT’s Fast track consists of 4 value-added steps.

First, ensure your inputs are available. You need a harmonized process landscape applied across your organization.

Second, ensure documents are available in a cloud-enabled storage platform (Azure, AWS,..) or on a virtual machine.

Third, train the AI model supported by NNIT to understand your process landscape and how documents must be linked to processes.

This positions you for the fourth step where AI-based document classification is possible. It is a technique that enables automated analysis of content and categorizing the documents according to the process landscape.

Use Case Examples:

  • Process-oriented document management system
  • Harmonize the document and attribute landscape
  • Prepare for migration
  • Clean-up, identify remove duplicates



Implementing a process-oriented document management system can provide several benefits to organizations, including:

  • Enhanced visibility and user adoption
  • Increased process performance
  • Added consistency and reduction of variations
  • Improved compliance
  • Better decision making


Benefits of NNIT’s “Fast-track” approach

NNIT’s proven methodology helps companies accelerate the process of transforming their document management system into a “best-in-class” framework helping employees to complete their tasks effectively and efficiently.

NNIT’s fast track gives you access to subject matter experts in key quality processes with more than 50 years of experience in Quality.

The solution is scalable to larger volumes of data and documents.